1. Invoice Processing

o Review and verify invoices for accuracy, completeness, and compliance with company policies.
o Ensure proper approval and coding of invoices to the correct accounts.
o Input invoices into the accounts payable system for timely processing.
o Reconcile discrepancies or issues with vendors and internal departments.

2. Payments Processing

o Ensure timely processing of payments to vendors via checks, electronic transfers, or other payment methods.
o Coordinate payment schedules to meet vendor terms and avoid late fees.
o Prepare payment runs and confirm payments are executed according to company guidelines.

3. Vendor Relations

o Establish and maintain strong relationships with vendors to resolve payment issues, discrepancies, or concerns.
o Respond to vendor inquiries regarding payment status and discrepancies in a professional and timely manner.
o Ensure all vendor contact information is up to date in the system.

4. Record Maintenance

O To Maintain accurate and organized accounts payable records for audit and tax purposes.
o Ensure proper filing of invoices, payment records, and other documentation.
o Assist in month-end and year-end closing processes by providing necessary documentation and reports.

5. Reconciliation

o To Reconcile accounts payable statements and resolve discrepancies between the company’s records and vendor statements.
o Assist in preparation for periodic audits by providing necessary documentation.

6. Compliance & Reporting

o Ensure adherence to company policies, accounting standards, and legal regulations in the processing of payments and financial records.
o Prepare reports on accounts payable activity as requested by management or other departments.
o Assist with tax-related matters, including maintaining records of 1099 vendors and reporting.

7. Process Improvement

o To identify opportunities to streamline and improve the accounts payable process.
o To implement and maintain best practices for the efficient handling of accounts payable.